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May Human Resources Advisor Volume 2, Issue 5

Seasonal GS Employees within DoDEA

What does "seasonal" mean?

 GS employees are considered "seasonal" when they do not work year-round. An employee can be full-time seasonal, part-time seasonal, or intermittent seasonal depending on the their work schedule when they are actually working.

An employee's "season" is defined by their supervisor. Most GS seasonal employees within DoDEA work only when school is in session. For example, Education Aids and Lunch Monitors often are scheduled to work only when classroom instruction is taking place. During holiday breaks and the summer recess period, they are not scheduled to work and are put in a non-pay status.

What is the effect on pay and within-grade increases?

 Employees in a non-pay status do not receive basic pay and there can be no deductions or allotments taken from pay during the non-pay status. In addition, Federal regulations require an employee to be in a pay status for a specified number of weeks before being eligible to receive a within-grade increase. For example, an employee at step 1 on the pay scale must be in a pay status for 52 weeks before advancing to step 2. Seasonal employees are not in pay status all 52 weeks in a calendar year. Thus, they are not eligible for a within-grade increase on their one year anniversary of being employed. Rather, they have to wait until they have 52 weeks in a pay status before being eligible.

What is the effect on service computation date (SCD) and retirement?

 Although seasonal employees are in a non-pay status during part of the year, they are still considered to be Federal employees during that time. As long as an employee does not exceed 6 months of non-pay time in a calendar year, they will receive full credit for the non-pay time towards their SCD and towards retirement. If an employee's non-pay time, including Leave-Without-Pay (LWOP), exceeds six months in calendar year, their SCD and credit for retirement will be effected.

Why does the leave and earnings statement (LES) indicate leave without pay (LWOP)?

 During the summer recess period, the DoDEA Personnel Center processes personnel actions on all GS seasonal employees placing them in a non-pay status. The payroll database, however, will often reflect that the employee is on LWOP. LESs are printed from information within payroll's database, therefore the LES will indicate that employee is on LWOP. This is a "glitch" in the payroll database and has no effect on the employee's permanent personnel records. The personnel record will reflect non-pay status, not LWOP.