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Beginning Year 2013 -2014

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DoDEA: Beginning of School Year Procedures SY 2013/14

DoDEA: Beginning of School Year Procedures SY 2013/14
 Area / Task Timeframe / Suspense Individual / Office Responsible Note
Educational Characteristics (Data)
Master School Schedule
Calendar;  Revise for days in session, professional development days, etc. Prior to school opening District / School SIS All schools
School schedule; Finish modification in the build view, load students, & commit the schedule Prior to school opening District / School SIS All schools
Homerooms: Add to the staff record of each teacher assigned to school Prior to school opening District / School SIS All schools
Assign Homeroom to Students Prio to school opening/ Ongoing District SIS All schools
Student Characteristics (Data)
Register all new students; Update existing student information Prior to school opening Registrar All schools
Enrollment status updated to reflect disposition of student Prior to school opening Registrar All schools
Elementary schools: Once students are assigned, run the Group Schedule procedure using platoons Prior to school opening District SIS Elementary schools
Individual Student Schedules: Complete for new school year Prior to school opening District SIS Secondary schools
Attendance Module
Attendance; Check school preferences for correct setup (daily & class preferences) Prior to school opening District / School SIS All schools
School Staff
Staff accounts: Create for all new school staff; update position tiltes, etc. Prior to school opening District SIS ET All schools
Student Course Marks
Setup grade terms; Codes are Q1, Q2, Q3, & Q4; S1, S2, or YR grade terms Prior to school opening District SIS All schools
Setup GradeSpeed Prior to school opening District SIS All schools
Historical marks: Enter for new students Ongoing District SIS All schools
Student Support Services
ESL: Summary data entered or updated Continual ELL Teacher / Registrar All schools
Gifted Education: Summary data revised, status flag updated Continual Gifted Teacher / Registrar All schools
SPED: Special Education status flag updated Continual Registrar All schools
504 Accommodations: New 504 Plans entered using the SIS Continual Nurse/Registrar or locally determined POC All schools;             See 504 Accommodations Module Instructions